Sample job description

DA Corporation.,Ltd
Job Description

Title: Secretary
Prepared By: Kong Thoeun
Pay Range: E10
Date: May 3, 2005
Job Analyst: Ann Smith
FLSA Status: Nonexempt
DOT Code: 201.362-030
Report to: Office Manager

Job Summary (from Dictionary of Occupational Titles; DOT): Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.

Duties and Responsibilities (modified from DOT by job incumbent and supervisor)

• Opens, date stamps, sorts, and distributes mail.
• Answers telephone and provides information/assistance or routes caller to appropriate staff member.
• Takes phone or visitor messages and delivers to appropriate individual.
• Greets visitors to the office and directs them to appropriate individual.
• Composes and types routine correspondence and memoranda using word processing software.
• Compiles and types statistical reports including tables and text using spreadsheet software.
• Assists Office Manager with monitoring office supplies.
• Operates and maintains fax machine.
• Makes copies, collates, and staples materials as requested.
• Establishes and maintains permanent files; files and retrieves files as requested.
• Performs other related duties as required.

Knowledge, Skills, and Abilities (established by supervisor)

• Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping.
• Knowledge of modern business communication, including style and format of letters, memoranda, minutes, and reports.
• Skill to use a personal computer and various software packages.
• Skill to type 50 words per minute.
• Ability to establish priorities, work independently, and proceed with objectives without supervision.
• Ability to handle and resolve recurring problems.
  

Credentials and Experience (established by supervisor)

• Associates degree with courses in secretarial/office administration.
• Two years related experience or
• Equivalent combination of education and experience.

Special Requirements (established by supervisor) Willing to work overtime, holidays, and weekends as requested by Office Manager.

Sample job description